BY-LAWS 

 

ARTICLE I

 

NAME OF THE ORGANIZATION

 

Section I            The name of the Corporation is

“United Sports and Social Club, Inc.”

“Hereafter referred to as USSC or “The Corporation” (A Corporation not for

profit)  

 

AIM AND OBJECTIVES

 

Section II          The Objectives of the Corporation is:

  • (a)    To promote and engage in all sporting activities deemed viable by its

members.

  • (b)   To promote communication and working relations amongst its members,

families, youth and the community in general.

  • (c)    To abide by and be governed by the Constitution of the United States of
  • America.

 

Section III         The Corporation shall operate Non-Profit Organization.

 

ARTICLE II

 

MEMBERSHIP AND FEES

 

Section I            Membership shall be divided into two categories: Regular Membership and

                           Honorary Membership.

  • ·       Regular Membership shall be open to any law abiding resident of the
  • United States of America. All Applicants for membership shall be
  • Reviewed for approval by the Board of Directors of United Sports and
  • Social Club, Inc. The Board reserves the right to do background checks
  • and refuse any applicant for whatever reason.
  • ·       Honorary Membership will be an election by two-thirds majority vote of
  • the financial members in attendance at a regular meeting and shall be
  • selected in recognition of an individual contribution to the community.
  • Honorary Members will remain a permanent member but cannot hold
  • Office or vote, or they will be obligated to pay dues.


Section II          Membership Fees shall be paid as follows:

  • ·       $25 one time non-refundable Application fee.
  • ·       $150  yearly dues, but if the annual dues are paid by January 31st .
  • The amount will be discounted.
  • ·       Members shall be fined two (2) dollars for lateness and (5) five dollars for
  • absenteeism except under extreme circumstances. Penalties for Officers
  • And Directors are ten (10) and twenty (20) dollars respectively.

Section III         Membership will be terminated for the non-payment of dues for 3 consecutive

                           months. A new application will be required for re-admittance to the Club after

                           6 months.

 

Section IV         The use of illegal drugs, illegal firearms, violence, etc. will be grounds for

                           immediate termination.

 

ARTICLE III

 

MEETINGS

 

Section I            Board of Directors meetings shall be held every second Tuesday of each calendar

                           Month, starting 7:00 P.M. Notice will be given of any changes to the regularly

                           scheduled meeting. The President has the power to call special meetings as

                           deemed necessary.

 

Section II          Members meetings shall be held the third Thursday of each calendar month

                           starting 7:30 P.M.

 

Section III         The Rules contained in “ROBERT’S RULES OF ORDER” shall govern all

                           meetings. In case of a conflict between the “Robert’s Rules of Order” and the

                           Constitution, the latter shall prevail.

 

ARTICLE IV

 

OFFICERS AND BOARD OF DIRECTORS

 

Section I            The Officers of the Corporation shall be as follows:

 

                                        President

                                        Vice President

                                        Secretary

                                        Treasurer

                                        Assistant Secretary/Treasurer

 

Section II          The Board of Directors shall consist of 5 Officers of the United Sports and Social

                           Club, and five (4) regular members elected at the annual meeting for election of Officers.

                           By –Election may be held at any regular meeting to fill any vacancies the might occur

                           on the Board.

 

 

 

ARTICLE V

 

DUTIES OF OFFICERS AND DIRECTORS

 

Section I            The President shall be Chief Executive Officer of the Corporation and shall

                           exercise general supervision over all its affairs. The President has implied

                           authority to sign on behalf of the Corporation with approval from the Board

                           of Directors. The President or his designee shall preside at all meetings. The

                           President shall be an ex-Officio Member of all the committees. The President shall

                           direct, oversee and administer the affairs of the Corporation and appoint chair

                           persons for all committees.

 

Section II          The Vice President shall assist the President and conduct all duties in his absence.

                           In the event of serious illness or death of the President, the Vice President shall

                           complete the President’s term of office

 

Section III         The Secretary shall record the minutes of each meeting. He/She shall be responsible for

keeping a record of all members, handling all correspondence, pamphlets, written

                           communication and preserving all records of the Corporation.

 

Section IV         The Treasurer shall be responsible for accurately documenting and reporting all

                           financial transactions for the Corporation. A Financial Report shall be submitted

                           annually at the Annual General Meeting each January. The President shall

                           appoint two auditors to review the treasurer’s Financial Statement during his or

her term in office. All checks written shall require two signatures for approval.

 

Section V          The Assistant Secretary/Treasurer shall assist the Secretary in sending out

                           communication on behalf of the Corporation. In the absence of the Secretary, the

                           Assistant Secretary will act on his/her behalf in any way that is required for the

efficiency of the Corporation.

In the absence of the Treasurer, the Assistant Secretary/Treasurer will act in

his/her capacity as to pertain to monetary transactions and financial reporting as it

pertains to the Corporation.

 

Section VI         The Board of Directors shall attend directors and regular monthly meetings

                           stipulated by the by-laws or summoned by the President to deal with matters as they

                           pertain to the Corporation.

 

ARTICLE VI

 

ELECTION OF OFFICERS AND DIRECTORS

 

Section I            The Officers and Directors of the Corporation, shall be elected by members of

                           the Corporation in the manner set forth in the By-Laws. Election of Officers and

                           Directors shall be held annually in the month of November.

 

Section II          Nomination for election of Officers and Directors shall be held one month prior to

                            the annual General Election. Those wishing to be nominated as Officers or Directors

                           must express this in writing if they will not be able to attend this meeting.

 

 

Section III         A new member shall be active for six (6) months and in good standing prior to being

                           nominated for office or becoming an Officer or Director.

 

Section IV         Election of Officers and Directors shall be administered by closed ballot with each

                           member having one vote per office.

 

Section V          Proxy Vote

                           Written Proxy Vote of all members is permitted. These may be received by the

                           secretary in the mail or be handed in at the meeting. These proxy votes MUST be

                           sealed and opened only at the meeting by the President in the presence of the members

                           attending.

 

Section VI         Elected Officers and Directors of the Corporation shall begin their term of office

                           at the general meeting in January of the year following elections. The term of office

                           will be for one year.

 

ARTICLE VII

 

REMOVAL FROM OFFICE

 

Section I            The Officers and Directors of The Corporation not complying with his/her

                           responsibilities as outlined in the By-Laws shall be advised by the Board of

Directors in writing. If the Officer or Director fails to comply with the notice,

the Officer or Director will be notified by mail to appear at a date, time and

place not less than ten (10) days after the mailing of such notice. Failure to

appear or respond will be grounds for such Officer or Director’s removal from

office.

 

ARTICLE VIII

 

AMENDMENTS

 

Section I            These by-laws may be amended, repealed or altered in whole or in part by

                           majority vote at any regular or special meeting of the Board of Directors of the

                           Corporation. Upon two-thirds majority vote, the Board of Directors shall make

                           a final assessment as to the implementation of the desired changes.

 

 

ARTICLE IX

 

STANDING AND SPECIAL COMMITTEES

 

Section I            The Corporation has the following Standing Committees to which a Chairperson is

                           appointed by the President at the first meeting after election of Officers and

                           Directors: Entertainment/Fundraising, Discipline, Sports, Public Relation,

                           Membership and Benevolent.

 

Section II          The Board of Directors may create such committees as it may deem necessary

                           to promote the purposes and carry on the work of the Corporation.

 

 

Section III         The Chairperson of each standing committee shall present a plan of work along with

                           a budget to the Board of Directors for approval. No committee’s work shall be

                           undertaken without the consent of the Board of Directors.

 

Section IV         The power to form Special Committees and appoint their members rests with the

                           President and members of the Corporation.

 

ARTICLE X

                                       

DUTIES OF STANDING AND SPECIAL COMMITTEES

 

Entertainment/Fundraising

                           Entertainment committee plans and executes all plans for fundraising events at the

                           clubhouse or at other locations

 

Independence

                           Independence Committee with the help of numerous sub-committees will

                           undertake the task of showcasing a Celebration of Jamaica’s Independence from                                          

                          Great Britain. This celebration will involve outdoor events, live musical

                           performances, cultural performances, children’s activities and sporting activities.

                           Corporations and individuals will be solicited for sponsorship and also                                                           

                           advertisement in The Corporation’s Annual Souvenir Magazine.

 

Discipline         

                           Disciplinary Committee shall review in the interest of the Corporation, each case

                           of misconduct or violation of any rules. Any violation of the Corporation’s rules &

                           judgment shall be presented in writing to the member & the President no later than

                           one week after it has occurred. The decision of the Disciplinary Committee is final

                           pending an appeal. An appeal must be lodged within seven (7) days of a judgment

                           being passed.

 

Sports               

                           Sports Committee shall present a budget including projection for all sporting

                           activities. The committee is responsible for helping to form selection committees in

                           each sporting fraternity. Game results are reported to the Chairman of the sports

                           committee who in turn reports to the Board of Directors.

 

Public Relation

                           Public Relation Committee shall be responsible for selling the ideas of The

                           Corporation to the community at large.

 

                            The Public Relation Committee is:

·                      Responsible for promoting the club and helping to foster an          

                             amicable relationship with the public.

Benevolence

                           Benevolence Committee is formed to offer assistance to members. The committee also

                           responds to crises such as sickness, deaths, and other natural disasters. Such charities

                           are looked at on a case by case basis with the selected charitable organizations and resources available.

 

 

Membership

                           The Membership Committee is responsible for increasing the number of individuals and

                           ensuring the retention of members through the offering of services that meet their

                           needs. The Membership Committee is responsible for the following:

 

·                      Recommending to The Corporation and its Board of Directors means

                             for increasing The Corporation membership base.

·                      Recommending to the Board of Directors the means for making

                             prospective and current members aware of the resources, services, and

                             membership benefits of The Corporation.

·                      Recommending ways to acknowledge new members and encourage participation in The Corporation’s activities.

 

Special Committees

                            As the name suggests, these committees will be formed for a special reason as

                            defined by the members or President. Once the tasks of the committee are

                             accomplished, the committee will be terminated.

 

ARTICLE XI

 

DEBTS AND EARNINGS OF THE CORPORATION

 

Section I            Neither the Officers, Directors or Members of the Corporation shall be

                           personally liable for any debts or obligations of the Corporation. However,

                           this clause shall not affect the liability of membership dues and other financial

                           debts as shall be provided and set forth by the By-Laws.

 

Section II          No member of United Sports and Social Club, Inc. shall use the club’s name for

                           personal profit or promotion without Board approval. No part of the net earning

                           or loss of the Corporation is distributable to any Officer, Director or regular member,

                           except that the Corporation shall be authorized and empowered to pay reasonable fees

                           for the furtherance of the Corporation.

 

ARTICLE XII

 

DISSOLUTION

 

Section I            A motion to dissolve the Corporation will be entertained upon written assent signed

                           by members in good financial standing and holding not less than sixty-six and on-third

                           (66 1/3) percent of the total number of Regular Members, The motion to dissolve the

                           Corporation will become final if it is ratified by the Board of Directors. Upon dissolution,

                            the assets of the Corporation will be conveyed and assigned to a similar non-profit corporation

                            after all the debts and obligations have been met.

 

 

 

 
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